PANELIST MANUAL

CONGRATULATIONS AND WELCOME

Hello there! If you’ve received your panel acceptance letter, then welcome to the Awesome Con programming line-up!! Woo hoo! We’re honored that you will be joining us to help make Awesome Con 2021 the best Awesome Con yet. We’re committed to ensuring our panelists have a flawless experience at Awesome Con, so consider this your essential how-to guide for all of the important details you will need to know about being a Pro at Awesome Con.

If there is anything at all that you need, please do not hesitate to reach out to us. We look forward to working with you, and meeting you in DC!

You can use the below graphics to promote your appearance 🙂 Be sure to use #AwesomeCon!

Leslie Hunsinger 
Programming & Content Coordinator
leslie@leftfieldmedia.com

COVID PROTOCOLS

Ensuring the safety of all customers, attendees and employees to our events is our top priority. We are following the suggestions of the U.S. and state public health guidelines as they are developing with regards to the COVID-19 virus.

As a precaution, we are implementing a range of additional hygiene measures at the event:

  • All Awesome Con attendees, staff, exhibitors and panelists will be required to wear masks per CDC guidelines at the show
  • Where possible we are providing alcohol-based hand rub in the event space but you may wish to consider bringing your own alcohol-based hand rub
  • We are enhancing cleaning in the general event space

Specifically in regards to social distancing at programming, in order to maintain social distancing during seated events, fans entering the panel rooms, Main Stage, Awesome Con Jr. Stage, Awesome Con Jr. Workshops, and other areas where chairs are provided will be encouraged to sit together with the party/group they came with, and leave 1 chair in between themselves and the next party/group if they can.

We will also be implementing ongoing updates on queueing procedures and capacity reduction measures for higher traffic periods over the weekend.

All Awesome Con attendees, staff, exhibitors and vendors will be required to wear masks per CDC guidelines at the show. Show Management and the Washington Convention Center has specified the types of masks allowed in compliance with CDC guidelines.

Masks or face coverings should be secured to the head with ties or ear loops and should fit snugly but comfortably against the side of the face to ensure proper fit.

Permitted Masks:

  • Disposable surgical or medical masks
  • Cloth masks with tightly woven fabric (2 or 3 ply masks are recommended)
  • Valve-free respirator masks (N95 or KN95)
  • Fabric masks with a clear plastic window
  • Gaiters with two layers (single layer gaiters should be doubled over)
  • Plastic face shields or goggles may be worn in addition to a mask but are not approved mask replacements

Masks Not Permitted:

  • Any mask with an exhaust valve
  • Masks with slits, punctures or holes
  • Bandanas, scarves, ski masks, and balaclavas
  • Novel and battery-operated masks that do not meet the specifications of the permitted masks listed above

This is the most current information as of June 17, 2021. This information is subject to change based on the current situation at the time of the event. If you have any questions about our COVID-19 protocols, please email info@awesomecon.com

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ROOM CAPACITIES AND SET UP

Please find your panel room in the list below below to see what the room capacity and set up for your room will be. Please note that while we are listing the typical room capacity, this number will be lower than listed due to social distancing between parties/groups when seated.

  • Room 102AB (Pride Alley and other programming) – Capacity 330, theater seating
  • Room 103 – Capacity 384, theater seating
  • Room 143AB – Capacity 324, theater seating
  • Room 144AB (Science Fair) – Capacity 324, theater seating
  • Room 144C (Interactive Room on Friday only) – Friday only, open floor, Saturday and Sunday, capacity 155, theater seating
  • Room 146AB – Capacity 845, theater seating
  • Room 150AB – Capacity 517, theater seating
  • Awesome Con Jr. Stage – Capacity 100, theater seating
  • Awesome Con Movement Zone – open floor space, 20×30
  • Awesome Con Jr. Workshops – Capacity 36, classroom seating

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PANEL ROOM AV

Please find your panel room in the list below below to see what AV equipment will be available for you to use. Please note that laptops are not provided in any rooms.

Room 102AB, 103, 143AB, 144AB, 144C, 146AB, 150AB

  • Screen & projector
  • 12 channel mixer
  • 6 wired table mics
  • Audio package
  • HDMI laptop hookup

Awesome Con Jr. Stage

  • 2 6’11″x12’2″ Screens
  • Projectors
  • DVD/Blu Ray Players
  • Speakers
  • 12 channel mixer
  • 1 podium mic
  • 2 wireless lavaliere mics

Awesome Con Jr. Workshops

  • No AV in this area

Awesome Con Jr. Movement Zone

  • No AV in this area

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PRO BADGES

If your program is accepted, I will be following up with you via email to find out how many badges you and your fellow panelists will require for your presentation. We will provide up to 6 Pro badges per panel for panelists only.

The Pro badge will grant you access to Awesome Con for all 3 days of the show.

All Pro badges must be picked up at Fan Services in the West Salon in the Guest/Pro/Panelist lane, starting Friday, August 20, at 10:00 AM.

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GENERAL INFO

Show details

Awesome Con is August 20-22. Awesome Con takes place at the Walter E. Washington Convention Center, 801 Mt. Vernon Pl. NW, Washington, DC 20001. Awesome Con contains the Science Fair, Awesome Con Jr. and Pride Alley at the show.

Arrival and setup

Please arrive at least 10 minutes prior to your panel. Awesome Con allots 15 minutes in between each panel for teardown of the previous panel and setup of the next panel. As soon as the panel before yours has ended, you are welcome to begin setting up your laptop, etc. If you need AV assistance, please ask a nearby Staff or Crew member for help. Please make sure your AV special requests are made known to the Programming & Content Coordinator as early as possible and we will let you know if we are able to accommodate.

Special Needs

If you or any of your panelists have any special needs, please let the Programming Coordinator, Leslie, know as soon as you can and we make sure to have accommodations available.

Tech checks

You can use the 15 minutes before your panel for your tech check. If you need more time, please email the Programming Coordinator, Leslie, as early as possible to schedule a longer tech check or rehearsal. We will do our best to accommodate.

Contact Info

To get in touch with the Programming Coordinator, please email Leslie Hunsinger at leslie@leftfieldmedia.com

Show hours

Awesome Con’s programming hours are:

  • Friday: 12:00 PM – 10:00 PM
  • Saturday: 10:00 AM – 10:00 PM
  • Sunday: 10:00 AM – 5:00 PM

Awesome Con’s Show Floor hours are:

  • Friday: 12:00 PM – 8:00 PM
  • Saturday: 10:00 AM – 7:00 PM
  • Sunday: 10:00 AM – 5:00 PM

Awesome Con’s Will Call hours are:

  • Friday: 10:00 AM – 8:00 PM
  • Saturday: 9:00 AM – 7:00 PM
  • Sunday: 9:00 AM – 5:00 PM

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DIRECTIONS AND HOTELS

Make sure to book your hotel and arrange your travel!

Find info on booking a hotel and travel