PANELIST MANUAL

WELCOME TO THE AWESOME CON LINE-UP

Welcome to the Awesome Con 2024 programming line-up. On behalf of the entire team at LeftField Media, I just want to say that we’re thrilled to have you. You made it! You’re a part of what makes Washington DC’s comic con so special. Only a few weeks now!

I want to take this time to remind everyone that Awesome Con is a safe space for all fans of varying backgrounds, identities, and view points. As such, Awesome Con also enforces a zero-tolerance harassment policy that applies to all attendees, including but not limited to: vendors, panelists, guests, and fans. Make sure you review our full Anti-Harassment Policy here and know that your participation in Awesome Con is an agreement to abide by this policy.

I know your program will be incredible, and we welcome feedback throughout this entire process. Keep us posted along the way and I am excited to be along the ride for this journey with you. See you in DC!

Leslie Hunsinger, Content Manager, and the rest of the LFM Staff

SHAREABLE IMAGES

Check out our Promo Kit here and share, share, share!

ROOM CAPACITIES AND SET UP

Please find your panel room in the list below below to see what the room capacity and set up for your room will be.

Room 202 – Screening Room – Capacity 912, theater seating, rise 8’x24′, 1 set of stairs
Room 204 – The Science Fair – Capacity 450, theater seating, riser 8’x24′, 1 set of stairs
Room 206 – Capacity 440, theater seating, riser 8’x24′, 1 set of stairs
Room 207A – Capacity 538, theater seating, riser 16’x24′, 2 sets of stairs, drape to conceal performers to side of stage, table which can be moved on and off stage as needed
Room 207B – Capacity 372, theater seating, riser 8’x24′, 1 set of stairs
Room 209 – Capacity 406, theater seating, riser 8’x24′, 1 set of stairs
Remix Stage @ Anime Yokocho – open floor, riser, 1 set of stairs
Awesome Con Movement Zone – Expo Hall C – open floor
Awesome Con Jr. Workshops – Expo Hall C – Capacity 36, seating at round tables
Science Fair Demo Stage – Expo Hall C – Capacity 50 theater seating, riser, 1 set of stairs
Destination Cosplay Catwalk – Cosplay Meetups – red carpet and step & repeat, 10’x40′

PANEL ROOM AV

Please find your panel room in the list below below to see what AV equipment will be available for you to use. Please note that laptops are not provided in any rooms. Should the quantity or type microphones, or general AV setup listed below need to be changed, please email Leslie to make a special request by February 19, 2024. Requests will be responded to but may not be able to be honored.

Room 204, 206, 207B, 2079

Audio package [(2) large powered speakers, (1) 12 channel audio mixer]
Pop up screen with HDMI laptop hookup – size Fast Fold 7’11” X 14′
Table and 6 wired table mics
Podium with 1 wired mic
1 aisle mic for Q&A

Room 202 – Screening Room

Audio package [(2) large powered speakers, (1) 12 channel audio mixer]
Extra large screen and projector with HDMI laptop hookup
Table and 6 wired table mics
Podium with 1 wired mic
1 aisle mic for Q&A

Room 207A

Audio package [(2) large powered speakers, (1) 12 channel audio mixer]
Pop up screen with HDMI laptop hookup – size Fast Fold 7’11” X 14′
4 wireless lavalier mics
7 handheld mics
5 mic stands
1 aisle mic for Q&A

Remix Stage @ Anime Yokocho

There are 30 minutes in between each program at this stage. We recommend arriving to this stage at least 20 minutes early to ensure your AV setup is working properly
Audio package [(2) large powered speakers, (1) 12 channel audio mixer]
4 wireless lavalier mics
2 mics on stands
2 handheld mics

Awesome Con Jr. Movement Zone & Workshops – Expo Hall C

Audio package [(2) large powered speakers, (1) 12 channel audio mixer]
2 wireless lavalier mics
2 handheld mics

Science Fair Demo Stage presented by the National Science Foundation – Hall C

Audio package [(2) large powered speakers, (1) 12 channel audio mixer]
2 wireless lavalier mics
2 handheld mics

PRO BADGES

Your approved Awesome Con program comes with up to 6 Pro badges for you and your panelists. These badges are only for those people actually participating in the program. If you need more than 6 badges, Additional Pro badges can be purchased for $25 each. Pro Badges will grant you access to Awesome Con for all 3 days of the show.

At least 1 week to the show, we will send an email to the email address we have on file for you as your main point of contact. It will come from a Growtix email address and it will contain contain a QR code which will be valid for the # of Pro badges you had marked on your application or in email conversations corresponding to the number of panelists participating your program. You will take this QR code to Registration in Hall E during Will Call hours.

Friday: 11:00 AM – 8:00 PM
Saturday: 8:00 AM – 7:00 PM
Sunday: 8:00 AM – 4:30 PM

Should you need badges emailed to your panelists individually, please reach out to to Leslie by February 19, 2024 to make accommodations.

GENERAL INFO

SHOW DETAILS

Awesome Con is March 8-10, 2024. Awesome Con takes place at the Walter E. Washington Convention Center, 801 Mt. Vernon Pl. NW, Washington, DC 20001. Awesome Con contains The Science Fair, The Science Fair Demo Stage presented by the National Science Foundation, Destination Cosplay, The Book Fair, Awesome Con Jr. presented by ThinkFun and Ravensburger, Pride Alley, and Anime Yokocho within the show.

ARRIVAL AND SETUP

Please arrive at least 10 minutes prior to your panel. Awesome Con allots 15 minutes in between each panel for teardown of the previous panel and setup of the next panel. There are 30 minutes in between each program at the Remix Stage @ Anime Yokocho. As soon as the panel before yours has ended, you are welcome to begin setting up your laptop, etc. If you need AV assistance, please ask a nearby Staff or Crew member for help. Please make sure your AV special requests are made known to Leslie by February 19, 2024 and we will let you know if we are able to accommodate. She can be reached at . Onsite requests are unable to be honored.

SPECIAL NEEDS

If you or any of your panelists have any special needs, please email Leslie and we make sure to have accommodations available. Requests should be made by February 19, 2024.

TECH CHECKS

You can use the 15 minutes before your panel for your tech check. If you need more time, please email Leslie, by February 19, 2024 to schedule a longer tech check or rehearsal. We will do our best to accommodate.

GREEN ROOM + WATER COOLER

If you’re looking for a quiet space to prepare for your panel, or just a place to chill, you are free to use the Programming Office – West Overlook. This room will remain open all weekend long. You are welcome to store items here, however the room is not locked and not always monitored so items may become lost or stolen. There will be a water cooler in this room should you need water throughout the weekend.