We want Awesome Con to be an awesome and safe event for every fan, guest, and exhibitor, and in response to recent events, we’ve worked closely with our security team and the DC Convention Center to review and heighten our overall security plan. We apologize these changes are so close to Awesome Con, but we feel we need to make these updates to keep Awesome Con safe and fun for everyone…
– There will be only one entrance to the Walter E. Washington Convention Center during Awesome Con – Mt. Vernon Square. This has always been our main entrance, and this year it will be our only entrance. You won’t be able to enter the building from L Street, Marriott Marquis, or the Metro.
– All attendees with bags, backpacks, purses, etc. will need to go through a bag check at this entrance.
– Attendees with cosplay props will go through a weapons check at this entrance.
– We will have uniformed police and police dogs at this entrance and throughout the con.
– Our Cosplay Prop Policy will not change, but please read it again before you attend. Functional firearms and realistic props that could be confused for real guns are not and have not been allowed at Awesome Con.
– All Awesome Con participants must follow these rules, and there’ll be a separate check-in area for exhibitors, press, artists, panelists, and VIPs at Mt. Vernon Square.
To make your entry to Awesome Con quick and smooth, we suggest you arrive early, don’t bring a bag, and make sure any cosplay props don’t conflict with our prop policy. We’re not looking to restrict your fun, and we want to keep Awesome Con a community that is inclusive, welcoming, and safe – and I want to thank our security team and the DC Convention Center for all their hard work to assure Awesome Con remains the most Awesome weekend of the year.
Awesome Con is committed to fostering an atmosphere where fans can count on a safe, inclusive, and rewarding comic-con experience. Awesome Con is meant to be an inclusive space for fans, with a zero-tolerance policy against harassment, groping, stalking, and inappropriate photography. Gender-based harassment doesn’t have to happen in the workplace to be unacceptable.
Harassment includes, but is not limited to, verbal comments that reinforce social structures of domination related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact; and unwelcome sexual attention. Harassment of any kind is unwelcome at Awesome Con and will not be tolerated. Violation of this policy will result in removal from the event.
Should you feel like you are being harassed, please find the nearest staff member so that a report can be made.
We understand that cosplay is a HUGE part of making our con “Awesome,” so we want to make sure that everyone has a fun and safe time at the con. Please read this policy and follow the rules! If you violate this policy, you could be asked to leave Awesome Con without a refund.
Any weapon that could seriously hurt somebody is not allowed. Specifically, but not limited to:
Functional firearms – that includes paintball, airsoft, bb guns, cap guns, any gun that shoots a real projectile or causes a real explosion.
Realistic firearms – any gun that could be confused for a real gun. If it looks like a real gun, it cannot come into Awesome Con. Realistic prop guns with brightly-colored caps are not allowed.
Prop weapons made of a hard material such as metal, wood,or glass
Functional projectile weapons – any weapon (crossbow, slingshot, etc) that discharges a projectile
Blunt weapons like bats, clubs, or hockey sticks
Loud props such as whistles, horns, etc.
Prop weapons are allowed at Awesome Con, as long as they meet the following criteria; That they are composed of cardboard, foam, something light. Prop firearms are allowed only if they cannot be mistaken for real weapons. Prop bows will be allowed providing all arrows have soft tips and will not be shot.
Prop weapons will be allowed into Awesome Con at the discretion of Awesome Con staff and uniformed security personnel. Safety is paramount, we will always err on the side of caution. There will be no place to store prohibited weapons on-site. If you have a weapon that is prohibited, you will be escorted from the building and not allowed back in with the weapon.
We love costumes, good guys, bad guys, and everything in between! However, hateful symbols aren’t welcome at Awesome Con. Historical costumes can be great, but reminders of unspeakable atrocities are not appropriate, ever. This includes any sort of “ironic” or satirical costumes that re-appropriate Nazi paraphernalia or gear.
Please be advised the Walter E. Washington Convention Center has their own cosplay guidelines to be followed while in the convention center, which Awesome Con attendees are asked to abide by while at the show. The policies are as follows:
No one will be permitted to be topless in or on convention center property; this applies to all genders: male, female or non-binary. Liquid latex, body paint or makeup, and/or pasties shall not be acceptable costumes or clothing. All “private parts” must be covered by actual clothing and must not be visible through the clothing. If the costume calls for a thong, G-string, pasties or other similar items, a bodysuit or leotard must be worn beneath it.
Official law enforcement, emergency services, or military personnel uniforms are not permitted, nor shall anyone impersonate or attempt to impersonate such individuals.
Lines for photo-ops start 30 minutes before the scheduled start time. Lines will be created by Awesome Con staff. Any lines created prior to 30 minutes before the scheduled photo-op start time are not “official” and will not determine your place in line.
Please have your photo op ticket ready while you are in line BEFORE you enter the photo-op room.
When you are in the photo-op room, personal photos and videos are strictly prohibited. Selfies are not allowed.
You are welcome to have up to 4 individuals per Photo Op (this limit does not apply to the talent or children 10 years or younger) unless otherwise noted on the talent sales page.
If you have items that you do not want to be in the photo, please place them on the designated table when you enter the photo-op room.
If you want to do a special pose, please be prepared before entering the photo-op room. The celebrity guest has the right to refuse to participate in a special pose.
Please remove glasses; they can reflect the lights and potentially ruin your photo.
Be respectful to all celebrity guests in the photo-op room, and please be respectful to other fans while in line. Try to move quickly through the line as there are other people waiting behind you. Do not ask for autographs or give gifts to the celebrity guests in the photo-op room. Guests are scheduled for autograph signings and Q&A sessions separately, this is to be fair to everyone and to make sure that all attendees have a great experience.
Photos will be available for pick-up within 1 hour of the end of the session. Please check frequently for photos as they are usually done earlier.
JPEGS are available for an additional charge at the Photo-Op Ticket Booth. Additional printed copies are also available for an additional charge.
Photos are for personal use ONLY. They are subject to copyright and cannot be sold to a third party or altered in any way.
If you have special needs, please speak to Awesome Con staff or a volunteer for assistance.
Photo op tickets are sold separately from autographs. Autographs can be paid for at the guest’s autograph booth. Photo op tickets will be available for purchase in advance until a specific date and then will only be sold at the photo op ticket booth onsite.
Each guest is carefully scheduled and we are only selling the appropriate amount of photo ops for the amount of time we have.
Finally, HAVE FUN! Celebrity guests are all nice people and are happy to be here, so relax and remember to enjoy yourself!
• We ask that all crew work a minimum of one full 5 or 6 hour shift.
• We prefer all crew work at least 1 Saturday shift. Saturday is our busiest day and we will need all the help we can get, so anyone who is able to work a shift on both Saturday AND either Friday or Sunday will get preference. If you have special scheduling needs, and are only able to work Friday and/or Sunday, please note this on your application.
• All crew must wear their name badge while in the convention center or while working any pre-con events.
• Floor crew are not allowed to carry cameras or take photos while on duty.
• Volunteer shirts are to be worn during the work shift at all times. They are not to be worn inside the event after your shift ends, but they are yours to keep after the event.
• All crew should wear appropriate clothing and footwear. Please refrain from wearing torn or dirty clothing or open-toed shoes. Comfortable walking shoes are best as most crew will be doing a lot of standing and/or walking.
• We ask all crew to act in the best interest of Awesome Con by respecting attendees, fellow crew, and staff, as well as promoting a safe and healthy environment. Please familiarize yourself with the Harassment Policy.
• Crew must refrain from any deliberate acts that may create a dangerous or unhealthy situation during the show. This includes, but is not limited to, the use of illegal drugs, consumption of alcoholic beverages and assaulting, threatening or disregarding the safety of an individual. Anyone who might be under the influence or is exhibiting dangerous or risky behavior, will be reported to security immediately.
• Crew are not permitted to use their volunteer status to promote or conduct personal business. Anyone caught doing so will be escorted off the premises and have their badge revoked.
• The Green Room is OFF LIMITS to all crew. If you are escorting a celebrity guest to the Green Room, your duties end at the door.
Awesome Con is committed to supporting our awesome exhibitors. As such, counterfeit items, bootlegs, knock-offs, or other pirated items are not welcome at Awesome Con. If you see something, please report it to an Awesome Con staff member. Exhibitors selling counterfeit items may be removed from Awesome Con, banned from future events, and risk criminal prosecution.
By presenting programming at Awesome Con (AC), programming participants (also referred to as panelists) agree to the following terms and conditions.
Panelists understand that by accepting to present a panel at Awesome Con, they are agreeing to abide by all of Awesome Con’s policies including but not limited to our anti-harassment policy, security policy, and cosplay policy.
Only confirmed panelists will be allowed to present on approved sessions at Awesome Con.
Panelists agree to begin and end their program on time. Typically, there are 15 minutes in between each session, so beginning and ending on time allows for the room to clear and transition to the next event.
Panelists must make every effort to communicate with the programming staff if their program needs to be canceled for any reason.
Hate symbols (even as part of a cosplay) are not permitted at Awesome Con. Behavior deemed in violation of our panelist policy shall be determined by Awesome Con in its sole discretion.
Hate speech or harassment directed toward a group of people based on race, gender, sexual orientation, appearance, age, disability, religion, etc. is not permitted before, during, or after your presentation. Behavior deemed in violation of our panelist policy shall be determined by Awesome Con in its sole discretion.
In taking questions from the audience, panelists understand that they have no obligation to respond to any questions that make them feel uncomfortable and that they may ask the room monitor or other Awesome Con staff or crew to intervene if anyone is making the panelist or the audience uncomfortable or violating our anti-harassment policy.
Panelists agree that Awesome Con reserves the right to adjust the time and/or location of my programming at any time. The staff will do their best to communicate any changes that occur in advance.
Panelists understand that most panel rooms will have microphones, a screen, a projector with either a VGA or HDMI connection, and an audio patch and that panelists will need to provide my own laptop or other way to present the information. Panelists must submit needs as far as room setup and AV to the Programming Coordinator at least 2 months before the show.
If you have any problems that cannot be resolved, seek help from the staff immediately.
Late programming applications will not be accepted under any circumstance.
If you would like different passes such as VIP Passes, you may purchase them separately. In keeping with Awesome Con’s badge policies, all sales on passes are final and cannot be refunded.
Awesome Con DOES NOT pay speaking or appearance fees nor does it cover travel, lodging, or meals.
Cosplay Meetup Hosting Code of Conduct
LeftField Media events are intended to be inclusive, welcoming, and open for all fans. In order for us to inspire and embody this atmosphere during our cosplay meetups, we ask that all hosts abide by the following Cosplay Meetup Host Code of Conduct:
Refrain from asking participants to provide personal information such as legal name, age, or phone number, unless that information is offered to you.
Respect a fan’s right to choose whether or not they want to to engage with you or the event via social media. Not all fans use social media.
Requiring a specific level of cosplay quality or outfit completion simply gatekeeps fans who might not have completed their cosplay or who might not be at the same skill level as other more accomplished cosplayers. There is a subjective and personal nature to the determination of the quality of a cosplay, and a cosplayer whose cosplay you may not think is “that good” might be very proud of the quality of their cosplay (and we at LeftField Media are proud of them too!) We discourage gatekeeping of any kind at our events including at our cosplay meetups.
If you are planning to take photos during the meetup, please do your best to give reasonable access to the photographs to the fans who participate in your meetup.